AVP Administration
For more information, contact Pam Sammarco, VP of Leadership & Talent at [email protected].
The Assistant Vice President of Administration is not an elected officer of the Chapter reports into the VP of Operations. This position provides administrative support to the chapter. He/She/They records meeting minutes, manages chapter correspondence, and ensures communication and archival of chapter proceedings and records.
Foundational CARE Requirements
● Oversees the yearly CARE reporting requirement and functions as the main point of contact for national ATD on all CARE-related communications
Responsibilities:
● Distribute prior meeting minutes and project status reports prior to each board meeting
● Ensure that accurate minutes are taken and maintained as legal record of the chapter’s board meetings
o Record accurate minutes at Executive Board meetings
o Prepare and disseminate minutes within 10 days to board members and designated committee chairs.
● Ensure transmittal of all Executive Board communications to the Board and to others as directed
● Update and maintain the Chapter’s Organization Chart and the Directory of Board Members
● Maintain Chapter Procedures Manual
● Ensure chapter email accounts are being read by the responsible board members and this position is responsible for the Admin account
● Coordinate any requirements involving the chapter’s bylaws and/or articles of incorporation
● Ensure the safekeeping and proper archival of all legal documents
● Serve as a clearinghouse of current and historical chapter information
● Assist other board and council members in maintaining chapter records
Time required: 4 to 6 hours per month
